Why ad hoc fails
Ad hoc conversations track the operator's mood. They miss the slow-moving issues — margin drift, debtor creep, capacity problems — that only show up in disciplined review.
What structure looks like
Agenda template. Numbers in front of everyone. One person owning each section. Written outcomes by 5pm the same day. Boring on purpose.
Where it lives
Inside the 12-month advisory cadence and inside the leadership team. Same discipline at both levels.